By Stephanie Hamrick. But keep in mind that not everyone is as excited to get yet another email as you are. Our team has a number of flows that we rely on internally for day-to-day operations, but they were scattered about with little central management or oversight. to encourage us to get our house in order. Official News; Moderators. It is available for business and IT users both on the web and via Android and iOS apps. Tagged: Productivity Tools, Process Management. Be sure to check out the links in the sidebar, be respectful, and lets all go with the Flow! A sample of the apps you can connect together using Microsoft Flow. Best practices for Production flows Zack Sigmund , Software Engineer II , Wednesday, September 9, 2020 Over the years, we’ve introduced a number of features for ALM (administration & lifecycle management) for flows in Power Automate. Power Automate is a service for automating workflow across the growing number of apps and SaaS services that business users rely on. You'll get an email every time there's a tweet about your keyword along with some basic user details. Have you ever needed to copy files from one storage service to another? But, as they say, the shoemaker’s children always go barefoot. You will find templated flows for things such as automatic notifications, data collection, approvals, calendar syncing, and file copying. Solutions are the recommended way to organize flows. Are you looking to make it easier to manage things like making vacation requests and booking time off? If you find yourself checking these metrics on an ad hoc basis rather than as they come in, the data may be better off in a dashboard (e.g. When the supervisor approves the vacation request, an approval email is automatically sent back to the employee. Maybe your manager’s manager if all of their reports are relying on it. Best of all, Microsoft Flow integrates seamlessly with SharePoint and Office 365, so you can create custom, end-to-end solutions, in a familiar environment, for your whole team to enjoy. IFTTT is probably the most well-known, and Zapier is a close second. Users Interact. Maybe you want to get an email when someone uploads a new file to SharePoint or posts a new response in Microsoft Forms. If you want to take things a step further, you can run sentiment analyses on tweets and push results to a Power BI dataset: Or, you could do something more simple like tracking the number of hours you worked on a project: Using this template, each button tap will log the current time to an Excel table. This may seem somewhat contradictory to the last one, but it’s really complementary. Any other suggestions from our Power Users out there? For example, you can create a custom flow that begins with having your employees create vacation requests in a SharePoint list. We've barely scratched the surface on the kinds of flows you can build in Microsoft Flow, but hopefully you've gained some insight in to how you could use it to free up more time for doing other things. Whenever a new request is added to the list, a notification is sent to the supervisor to approve it. For the Microsoft Teams connector, we have a few “Post as the Flow bot” actions that are well suited to this. For example, you could create a flow that would download the responses to a Microsoft Forms questionnaire to Dropbox regularly, or post a message in a Slack channel if a Visual Studio build fails. They make life simpler by creating connections that wouldn't otherwise exist between apps that you use. To learn more about setting up notifications, check out this online training from Microsoft. Any remaining questions or pain points? Copying files. If your group is large enough and/or if you have a lot of team flows, you may consider creating a Security Group of 2-3 people who are willing to set aside a small amount of time to keep an eye on all the team flows. People may even want to contact you to suggest ways to make your flow even better! Microsoft Flow is an extremely open platform that allows anyone to submit their own connectors for anyone else to use. Who you add depends on how the flow is used. The Preview region is a great place to try new features and hone your skills. One of most common types of internal flows was daily or weekly reports of SLAs, errors, and usage metrics from Azure Data Explorer, sent to individuals and teams. 7 Work Productivity Killers You Need to Improve Today [infographic], Thinkwise Solutions Ltd., 2001 Sheppard Ave. East, Suite 200, Toronto, ON, M2J 4Z8, Canada, Tips from 6 experts to improve your business processes today, 10 easy tips for making the most of Office 365 in your organization, Learn How These 3 Industry Leaders use Microsoft Planner, The impact of social networking in business, How to easily find the file you need in Office 365, Ask these three questions before adopting another productivity tool, Autonomy in the workplace has positive effects on well-being. Here’s what we learned in the process. ALM is a problem that every organization has to deal with, even our own. That doesn’t mean stop using Preview! Copyright © 2020, Thinkwise Solutions Ltd. Make sure you add a couple co-owners so that they can update the flow in your absence. You can collect data from social media sites like Facebook and Twitter and store it in Excel. Microsoft Flow can help. Microsoft Flow. We make organizations better with positive change in people, processes and cloud technology. But once a team flow reaches a level where people are relying on it, we recommend exporting and importing it into a production environment in order to benefit from the added robustness. But sometimes your flow can’t go in a solution, or sometimes your solution will get crowded with other drafts and proofs of concept. Before adding a distribution list to an automated email, we recommend making sure that the information is either need-to-know, or that the distribution list allows users to individually remove (and add) themselves. Online. Connect workflows to hundreds of data sources using a library of connectors and Microsoft Dataverse —bringing your data together for a single source of truth while you uncover insights as well as customize and extend Microsoft 365, Dynamics 365, and Azure capabilities. Enter the world of automation services: these productivity apps feature pre-built ‘recipes’ to connect the different applications you use and automate tasks. For example, if you want to keep track of all the tweets about your business, you can automatically archive all them to an Excel file stored in Dropbox, OneDrive, or Google Drive. Gain a competitive advantage by linking all your data. After that’s done, you can go to the Solutions tab to create a new solution for your team, or you can create multiple solutions if you have a lot of flows that you’d like to further organize. Microsoft Flow connects to a whole slew of Office 365 tools and non-Microsoft tools too, so you can be confident Flow can … Also keep in mind that the access applies to not just the flows themselves but to the connections they use. When you drop actions into a Flow, you get the standard name of that action. The shared mailbox helps the recipient identify that the message is not coming from you directly. Advisory   Transitions Governance   Blog About   Contact Us  Privacy Policy & Terms of Use  Sitemap. Maybe you want to get a weekly status report of work items in Azure DevOps or charts in Power BI. Sending messages from Power Automate as yourself is fine for smaller cases, but as the process gets more formalized we recommend changing it to a shared sender. Google) to your work calendar (Office 365): For a detailed description of how to set this up, check out this post on Medium. So hopefully these tips help you more effectively manage your team flows. Zack Sigmund, Software Engineer II, Wednesday, September 9, 2020. EVERYONE. There are a number of other benefits too, such as native storage for your data, child flows to reuse functionality, and solution export as backup. September 18th, 2020. Flow improves efficiency and productivity by giving employees throughout the organization a seamless way to automate repetitive and time-consuming business tasks – without needing to call in […] You can browse or search for templated flows that other users have already created, or you can build your own from scratch. Today, it's very common to use a file storage service, such as OneDrive, Dropbox, or … Then you might find it helpful to have Tweets that containcertain keywords emailed to you instead of scouring Twitter yourself: This flow will track tweets about a keyword and send them to your Outlook.com inbox. There are also some known limitations to solutions though, so this may not apply to all of your flows. Contact with questions.” You may also find it helpful to link to the specific flow so that you can find it quickly if someone forwards you the email.

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