Learn how your comment data is processed. The news page will go through the approval and the content page will not. And in the submitted pages, the workflow has been succeeded correctly. Modify “When an item is created or modified” action and select the Site Address and the list name. Create Flow . Page approval flow . It definitely makes sense, and there is a lot you can do, using Power Automate , to send notifications in a number of different […] Using SharePoint online - In a document library, when a document is approved, where can I see who actually approved it? We add condition if the content approval status is equal to to draft. Modern SharePoint Online sites has lot of great features for creating news articles. When the page is saved as draft, the approval status is changed as “draft” in site pages library. But today we can do the same thing right from the user interface with out every need to hire a developer. Pre-approve a request. The first is simply enable page approval. ( Log Out /  One thing is still missing and that is scheduled publishing approval for news. If the page is approved at a time later than the scheduled time, it publishes immediately upon approval. This blog is a collection of my thoughts, observations, inspirations, tutorials and really anything I feel like talking about! Go to Site Pages > Library settings > Create column. One of THE most common requests and requirements when implementing what is the centre piece of the Modern Workplace, aka “The Intranet” is. To turn on and configure content approval, follow these steps: Navigate to your app’s Settings Page (Library Settings or List Settings) and click the Versioning Settings link. Organisations are still trying to find that balance between allowing users to publish content for the rest of the organisation to consume at will or only allowing a central team or Business Unit like the Marketing Team (generalization I know :)) to control what is being published. This applies to ALL Pages, and the second will take you through the scenario of differentiating between a content page and a news page. See picture below. You can create lists in Microsoft SharePoint, the Lists app in Microsoft 365, or Teams. When your page is ready for approval, submit it by clicking the “Submit for approval” -button. Documentation: 1. If the PublishedDate in the SharePoint Page is null, we approve the page immediately by setting the content approval status to “Approved”. If you're an approver in an approval flow, you receive an email whenever someone creates a request. With Modern SharePoint Communication Sites, we can allow Departments, Business Units and Functional Teams to have the ability to create pages and publish news from their own sites, permissions permitting of course, but also make sure that there is some control in place. Change ), You are commenting using your Twitter account. Change ), You are commenting using your Google account. Sometimes Power Automate does not pick up libraries or lists from the SharePoint Site. Principal Consultant @ Daniel Anderson Consulting. Every Modern Site has a Site Pages Library, this is the location where content pages and news pages are located. After the Published Date has passed, the page is approved by your workflow and the approval status has been changed to “Approved” in the site pages library. The Promoted State for a New Page is 1 and the Promoted State for a Site / Content Page is 0. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. 2. Select the Site Address, Library name and ID. Feature – Now bulk approval for list items and documents is available.. In the left-side navigation pane, select Action items > Approvals. You can do a new column in Pages Library settings. Modern SharePoint Online sites has lot of great features for creating news articles. Configure page approval. ( Log Out /  You can do that by using SharePoint List content approval feature and creating approval workflow using Power Automate (previously called Microsoft Flow). View all pending approval requests by following these steps: Sign in to Power Automate. Well, we can have the best of both worlds in Modern SharePoint, with Modern Page approval and the help of Microsoft Flow. Microsoft’s Power Automate documentation. We need to do the following steps:… Here we need to create “Delay Until” -action and then set the content approval status to “Approved”. This feature is not really promoted, but it has some great … You can do that via Library Setting. Insert and then modify the Get file properties action. Create a new news in SharePoint Site Pages and modify PublishingDate value in the Page Details settings. By requiring approval, organizations can apply a significant level of quality and security to its sensitive content. You can schedule your SharePoint News and create auto-approval using the Power Automate workflow. ( Log Out /  That’s it! You can do that by using SharePoint List content approval feature and creating approval workflow using Power Automate (previously called Microsoft Flow). Set up news on a department team site. See picture below. I have created column named PublisingDate, Type: Date And Time, Format: Date & Time. We can have an approval workflow on the entire library that basically says “do not make any page, news or content available to the rest of the organisation until it is approved”. Go to Site Pages > Library Settings > Versioning settings > Require content approval for submitted items and choose yes. If the page is draft version we simply terminate the workflow and set the workflow status to cancelled. We need a new column for scheduled publishing. One thing is still missing and that is scheduled publishing approval for news. Select "Send approval email when a new item is added". See pictures below. Everyone is all for “breaking down silos” and becoming more transparent, yet when it comes to enabling platforms like SharePoint to facilitate the removal of these they still can’t let go. Then we need to create our publishing approval workflow. After the page is approved, the page is published at the scheduled date and time. Known issues. So know these values we can use a condition in Microsoft Flow to check the value and route accordingly.

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